Introduction

Among other functions, CAN-8 allows instructors to monitor the students and their progress via its Tracker screen.

This chapter discusses the different options and tools available to the instructors to facilitate students' monitoring, to change the lesson mode from practice to test, to view the students' progress, listen to their recordings and assign them marks.

Familiarity with the previous chapters of this manual is strongly suggested before starting this one as it refers to topics previously addressed.

About the Tracker

The Tracker Screen allows an instructor to:

Accessing the Tracker

To access the Tracker, chose any one of the 3 following options:

Note:
*)If the Tracker button or Track Item option is greyed out, check that the lesson is selected (highlighted blue in the tree menu).
*) Make sure that the item you are trying to track is a lesson Tracker Link and not a submenu, an internal command, or some other type of CAN-8 function.

Navigating within the Tracker

Selected User
The blinking cursor indicates which student and which item is currently selected. The user cell is surrounded with a black border, and the cell where the cursor is placed blinks.

In this example, the cursor is on the third item box for User 14.

The Up, Down, Left and Right arrow keys of the keyboard can be used to move the cursor from student to student or from cell to cell. The Enter key opens the content of the cell.

Alternatively, the cursor can also be moved by mouse clicking on a different cell.

Tracker TagThe currently selected item is identified at the bottom left corner of the screen. The item index in the plan is followed by the item name (or title). The mark given for the response (if any) is shown over the assigned mark (if any) for the item.

The Tracker's Interface

The Trackerís interface is placed within the user's main work area, thus leaving the UserísTab Bar visible and available at all times for the instructor:

User Task Bar This allows to easily switch from a Tracker to a lesson, a planner or even another Tracker without having to exit the Tracker screen.

Tracker tabs Tracker Tab Icon can be easily identified by the icon located on their left. Since up to 7 tabs (including Planners, Trackers and Students Programs tabs) can be opened simultaneously, this helps locate opened Trackers at a glance. The lesson's name also shows on that tab for more clarity.

A blue tab (as in the image above) shows which tab is presently active. Tabs are otherwise grey.

The Tracker's interface is composed of:



Tracker's interface
  • A Header Bar that that references the information displayed below. Also used to sort the information by category and relevance.
  • A User List, where the name of all users who have accessed the lesson are displayed. and their status: offline or online.
  • A Progress Area where users' data is displayed by colour code on a per item basis.
  • An Answer Display section, where the students' recorded data can be viewed or listened to:
    • If it is audio data, a sound graph is displayed with the student's answer, as in the illustration.
    • For written answers, this section displays a text area with the students' typed answers.
  • A Marking Tools section, where tools are available to assign marks to answers, calculate mark totals and change the view of the Tracker cells.

NOTE:
*)It is important to be familiar with the layout of this interface and the names that have been given to each area of the Tracker as they will be referred to all along this chapter.

The Header Bar

This header bar is divided in several sections, each describing the data displayed.

There are 3 different headers:

Each of these headers can be clicked on to sort the information listed under.

The User List section.

This section displays the names of all students who have accessed the lesson since the Tracker was last refreshed, and their data is kept available until deleted.

By default, users are listed by the order in which they signed on to the lesson. However if you click on the Name header, the list will be sorted alphabetically.

User status.



Users names are displayed on different background colours depending on their status:
Online Student If the student is currently signed on, the name is displayed in Black on a blue background.

Online Student If the student is currently taking a test, the name is displayed in Black on a green background.

Offline StudentIf the student has accessed the lesson in the past but is no longer signed on, the name is displayed in black on a white background.

Online Student CallingIf the student is calling for help the name is displayed in black on a red background.

Customized Student List Display

Over time, the student list may become too large or cluttered to easily view the progress of only the few students the instructor wishes to monitor or it may be preferable to view only a specific group of students for monitoring purpose.

Several tools are available to help reduce the display to a sub-listing of students, or change the order of the list:

List Tool Display
Alphabetically Click on the
Name header of the header bar:
Header bar
Sorts the list of users in listed alphabetical order.

Can be combined with any function that minimizes the display, like View By Class, View Own and View Online.

The system will keep the settings for that Tracker for the entire CAN-8 session. The default display will be restored when the instructor logs back in CAN-8 for a new session. .
View Alphabetically
Select
VIEW > SORTED
from the menu bar.
By progress click on the
Progress header
in the header bar
Lists all users who have entered the lesson by order of progress.

This option is only available from the Header bar. If the progress section is separated by mark columns, each progress section can be ordered independently.

Can be combined with any function that minimizes the display, like View By Class, View Own and View Online.
By score click on the
Mark header
in the header bar
Sorts the students on the Tracker screen by score; the highest scoring student is displayed at the top of the screen.

If there is more than one Mark section, each section is sorted individually.

The total scores for each student out of the maximum possible (only for the questions taken) are shown at the right of the screen. As students take more questions or marks are given for items recorded, the scores and the maximum for the questions are updated. However, the list of students is not sorted again until Show scores is selected again.

Can be combined with any function from the Simplified display section below.
Restricted view Select
VIEW > ONLINE ONLY
from the menu bar
Displays only the list of users currently using the lesson. Their name is highlighted in cyan.

Can be combined with View Own and View By Class to further limit the display and with any of the sorting options.
View Online
Select
VIEW > OWN STUDENTS
from the menu bar
Reduces the list to only the students who have been registered by the instructor who is monitoring.

If the students were registered via an import file or by another instructor, selecting this option would display an empty Tracker, even if the students were added to the instructorís class.

Can be combined with View By Class and View Online Only to further limit the display and with any sorting options.
Select
VIEW > BY CLASS, and then select the class name
Displays only the list of students who belong to the class(es) selected.

For more information on how to select classes to view, read the Display By Class section.

Can be combined with View Own Students and View Online Only to further limit the display or with any of the sorting options.

Note:
*)Using one of the above options to simplify the list display does not delete the other users' data from the Tracker. It only hides it. To view the full list again, select VIEW > ALL STUDENTS from the menu bar, except if you had selected VIEW > By Class as addressed below.

*)Some of these functions can be combined.

*)The settings are kept for that Tracker for the duration of the CAN-8 session.

*)If when using the simplified display functions, the user restricts the display to nothing at all, the following message will show:
Restriction Message

You must de-select some of the options checked in the View menu.

Display By Class

Just like classes can limit the menu displayed to the users, classes can also limit who the instructor can monitor:

Example:

  • Inst1 does not belong to any class.
  • Inst2 belongs to Class A and ClassB
  • Students from Class A, B, C and D all took TEST T.

    • When INST1 monitors the TEST T, the Tracker displays all the students registered in the system including those from class A, B, C and D who entered the test, in the order they entered it.
    • When INST2 monitors the TEST T, the Tracker displays only the students from Class A and B who entered the test, in the order they entered it. INST2 will never be able to monitor students from class C or D
    • Both instructors can use the VIEW > BY CLASS option to limit the display to one or more classes, but whereas INST1 can select any (one or more) of the classes available in the system (A, B, C and/or D), INST2 can only limit the display to one of the 2 classes he/she belongs to (A or B).

VIEW > BY CLASS Procedure

From the menu bar, select VIEW > BY CLASS.

Class Selection Window The Class selection window is in 2 sections:

By default, no class is selected; therefore none is listed on the left panel.

Class Selection WindowTo select the class to view, either double click on the class name in the right panel and the class code will appear on the selected class section, or click on the class code, and then click the Move button.

You can toggle the classes from one side to the other by selecting them with the mouse and using any of the Move buttons in the center section of the window.

Select OK When the selection is complete.

NOTE:
*) It is possible to select more than one class to view.
*) To return to the default Tracker view that includes all the system users, either move all classes from the Selected Classes section to the Available Classes section, or vice versa.

The Progress Area.

The entire section, made of coloured and/or empty cells, represents the entire lesson.

To the right of each student's name is a set of colour-coded boxes that show the student's progress through the lesson.

Unless the user list has been custumized, the first cells row represents the answers of the user who first connected to that lesson. But if you click on the Progress header, the data below will be listed by order of progress for the section:

Independently of the order in which the student is recording the answers (for example when a lesson is set to random mode, the student may have to answer the last item of the lesson before being presented with the very first item of the same lesson) the cells will always be placed in the order they appear in the planner.

Each box or cell corresponds to a lesson item that requires a response from the student. That is, Instruction, Teaching, and Conversation items do not have cells to represent them since the student cannot record in these items.

As soon as a student submits an answer (selects Next after recording in an item), the corresponding cell in the tracker is filled with the color that represents its content type. If the student skips an answer, the corresponding cell remains empty.

The cells' colour code is as follow:

Global display Default Display Detailed Display Response Type Colour Code
Grey Cell Small Grey Cell Medium Grey Cell Large None The student has not given an answer to that item. The cell is empty.
Grey Cell Small Grey Cell Medium Grey Cell Large Audio or text The student has recorded a response and has pressed the Next key. The response is now available for listening.
Green Cell Small Green Cell Medium Green Cell Large Audio or text The instructor has listened or viewed to the response for this item.
Red Cell Small Red Cell Medium Red Cell Large Audio or text The instructor has recorded special audio instructions (left an audio message) for this item, but the student has not yet listened to the message.
Yellow Cell Small Yellow Cell Medium Yellow Cell Large Audio or text The student has listened to the message that was left. If the student was required to redo the item, the new response has been recorded.
Cyan Cell Small Cyan Cell Medium Cyan Cell Large Text The student has correctly answered this Multiple Choice or Fill-in question item.
Magenta Cell Small Magenta Cell Medium Magenta Cell Large Text The student has incorrectly answered this Multiple Choice or Fill-in question item. The incorrect answer is available for review by the instructor.

Note:
No ScoreIf no mark was assigned to the item, the largest cell will display None instead of the score.


The default display shows fixed size cells with icons.

Since a lesson can hold up to 240 items, all items cannot be displayed all at once on the same screen and a horizontal scroll bar at the bottom of the display area allows to view the rest of the lesson.

Alternatively, the cells can be displayed in smaller or larger sizes to either give a global view of the entire Tracker, or show additional details about each recorded cell.

Tracker Display Zoom BarTo change from the default display to a global display or a more detailed one, click on the icons Trcaker Display Zoom Bar or Zoom in Tracker Display of the zoom bar located at the bottom right of the interface or slide the zoom cursor at the desired level.

Default display Default Progress Display
Global Display
Tracker Display Zoom Bar
Global Progress Display
Detailed display Tracker Display Zoom Bar Detailed Progress Display

Answer Display section


All items that need to be evaluated by an instructor are represented in the progress area by a grey cell. This includes all items that required a recorded audio answer, and the write item.

For monitoring purposes, students' answers are divided into two types: Those the computers can mark, and those that need to be marked by an instructor.

Whereas a computer can correct and mark the answer from a Multiple Choice or a Fill-in question by comparing it to the instructor's answer, it cannot mark an answer to a question that does not meet these criteria.

These items are easily identified in the Tracker by their colour.

To view or listen to an answer that requires an instructors' evaluation, double click on its corresponding cell.

Changed item
NOTE:

If you receive this message when clicking on a cell, the answer given by the student may no longer be valid, since the question has been changed after the answer was given.

However, at the time the answer was given, it might have been correct.

Listening to Audio Responses

While a student is in an item that requires a recorded response such as an Example, a Read, or an Ask item, the student may record the response, listen to it, and re-record it several times to try and get it right. The item indicator (or corresponding cell in the Tracker) remains empty (light grey).

Only when the student has completed a satisfactory recording and presses the Next button does the indicator turn grey to show that the recording is available for listening by the instructor.

The instructor can then listen to the student's answer and to the original audio that was recorded in the item by the instructor.

Students Recordings

To listen to students' recordings the instructor can:

The Sound graph of the student response appears on lower part of the Tracker interface (Answer Display section) and the response starts playing automatically.

The Play and Pause buttons can be pressed to listen repetitively to the recording, or part of it.
Alternatively, the Play cursor can be moved by clicking the mouse on any spot on the volume display. The sound will play from that point.



Sample/Example Recordings

It might be necessary for the instructor to listen to the question the student was responding to or compare the student's recording with the audio example given:


Volume Graphs The sound graph of the instructor's recording appears above the student's sound graph. To differentiate them, the audio part of the sound graph is displayed in cyan for the instructor, and green for the student.

To navigate from one recording to another, the instructor can:

Once the recording has been listened to:

As soon as you exit the volume graph, or move to another cell, the previously selected item now appears in green to indicate that it has been listened to.

Note:

When entering a Tracker, you may notice that the Progress Display area of the Tracker is full and extends over the Answer Display area. If such is the case, when you click on the cell to listen to the student's recording, the progress display is reduced in size to allow space for the sound graph.

*)If the cell you are listening to is located within the Answer Area (the lower part of the progress area), the entire Tracker row is then shifted above the Sound graph, thus allowing to view and listen to the other answers from that same student.
*)If necessary, a scroll bar will appear on the right side of the progress area to view the cell rows that were shifted upwards.

Viewing Students' Written Responses

The computer corrects the student's answers to Multiple Choice and Fill-in answers.
Question items that are answered correctly are displayed in cyan cells. Question items that are incorrect are displayed in magenta cells.

These answers can be displayed for verification, independently of their status.

Multiple Choice Items

Corrected Multiple Choice Display In the Tracker, the answer to a Multiple Choice is represented by a Cyan cell if it is correct or a magenta cell if the answer was incorrect.

Double-clicking on one of these cells displays the question text and the answers. The response the student selected is shown on a red or on a green background.

The choices available and their status (correct or incorrect), as set by the instructor in the planner, are also displayed and colour coded:


Correct Multiple Choice Answer Incorrect Multiple Choice Answer
In the example above, the student chose 1. for answer.

  • 1. was the correct choice as set by the instructor.
  • 2. and 3. were set as wrong answers in the planner.

Note that it is possible to set more than one answer as correct. If such is the case, the answer that was set as correct, yet has not be chosen by the student as another possible true choice is displayed in green on Dark grey background.
In the example above, the student chose 2. for answer.

  • 2. was not the correct answer, and therefore the student's response is displayed on red background.
  • 1. was set as correct in the planner but the student did not select it.
  • 3. was set as an incorrect answer and the student did not select it.

Fill-In items

In the Tracker, answers to a Fill-in question are represented by cyan cells if correct, magenta cells when incorrect.

When clicking on one of these cells, the question text and the student's response is displayed.



Correct Fill-in Answer Incorrect Fill-in Answer
In the above image, the response given was correct. The student's answer is shown in the black text area. The Answer given in the above example is wrong. The student's wrong answer is shown in the black text box, the correct answer is shown under and is highlighted in green.

Select the exit button on the Answer Display area to return to the full Tracker screen or select the next cell to view the next item.

Note:
*)If the Progress Display area of the Tracker is full and expends over the Answer Display area, selecting the cell to view reduces the progress display area to allow space for the student answer.
*) If the cell you are viewing is located within the Answer Area (the lower part of the progress area), the entire Tracker row is then shifted above the Answer display area, thus allowing to view and listen to the other answers from that same student.
*) If necessary, a scroll bar will appear on the right side of the progress area to view the cell rows that were shifted upwards.
*)Note also that when exiting a Fill in the blank or a Multiple Choice question, the cell's colour does not change.

Once the instructor has listened to or viewed the content, this cell turns green. The instructor may also give the item a mark at this point.

Leaving a Message

After listening to a response the instructor may decide to leave some feedback for the student, or decide that the student should redo the item. Pressing Record Button either on the sound graph or in the button bar, or right clicking on the cell and selecting Record a Message for Student will initiate the message recording.

The Record Button may be used to pause and resume recording.

The message volume graph is displayed in red.

Once the message is finished recording, and as soon as the instructor either exits the graph or selects the next cell, the following message is displayed:

message prompt

As soon as an option is selected, the cells turn red to show it now includes a message.

Once the student has listened to the message, the cell turns yellow.

Any item on the Tracker Screen, whether the student has answered it or not, can be selected for a message.

Marking Tools section

When evaluating a test, instructors can mark the answers as long as the item has been assigned a mark in the Planner.

For more information on how to assign marks to items, please return to the Assigning Marks section of the previous Chapter.

Marking an Item

If an item was assigned a mark (1 to 10) in the lesson plan, the instructor can score the answer in the Tracker.

Multiple Choice and Fill-in questions are corrected and scored by the computer. A correct answer gets a full mark; an incorrect gets zero. If the item was set with the Part Mark option in the planner, a partially correct fill in the blank answer will get a partial mark.

For recorded answers, the computer does not mark the answer. The instructor must mark the answers manually.

MarkAnswer The student's mark and the maximum mark available for the item are displayed at the bottom left of the screen. The white mark box is empty if no mark has yet been given by the instructor.

To mark the students work, the instructor must first click on the cell in the Tracker, and then simply type the digit corresponding to the mark desired. There is no need to click on the mark box, or to remove the existing mark if any. Simply type the number that will become the mark.

The score cannot be greater than the maximum mark allowed for the item.

Changing a mark

Marks can be edited at anytime simply by re-selecting the cell and typing a different number.

For items that are marked by the computers, it is also at the instructor's discretion to change the mark assigned. The computer might for example mark a missing capital letter as wrong, and the instructor decide to credit part of or the entire mark to the student.

The procedure is the same as for assigning a mark, select the item, and then simply type the desired number. There is no need to select the mark area first, it is pre-selected by default.

Display User Marks

Once the item has been evaluated and marked by the instructor, the mark can be displayed in the Tracker's cells on a per item basis.
Zoom barTo do so, the instructor must set the Tracker display to its highest zoom level.

Tracker Sample Marks are displayed in the cell only if a mark was assigned for the item in the planner. If no mark was assigned to the item, the word None will show instead. If the item has a mark assigned, but the student did not record an answer, the cell will be empty.

For more information about the Tracker display levels or the cell colour codes, please refer to the Progress Area section of this manual.

Display Mark and Cumulative Mark columns.

Additional columns that display the user's marks subtotal and final marks, can be inserted in the Tracker by the instructor.

Mark Calculation Options

Total Mark and Subtotal
The mark out of the maximum mark assigned and the average in percentage are displayed in these columns.

Tracker Sample

The marks shown in the mark columns may be calculated in two different ways. One option is to total the mark obtained by the student only on questions that were attempted. The other more traditional way is to total the mark out of the total assigned marks for all questions, even if they were not answered.

The EDIT > PREFERENCES > Tracker dialog tab allows the setting of the method for calculating the content of these columns.

These options are located in the Mark Calculation section of this form (lower section)



Option Tracker display Description
Out of Attempted Out of Attempted Gives the total mark and average in percentage of the items answered only.
Out of Total Mark Out of Total Mark Gives the total mark and average in percentage of the total points available in that section.

Adding Mark columns

Mark columns can be added to the Tracker by simply pressing the left mouse button over the Mark calculator Mark Calculator icon, and then while still holding the mouse button down, moving the mouse cursor to the location where the column should be.

Mark Cursor Mark Column A thin vertical black cursor will show where the mouse is pointing.

Upon release of the mouse button, the mark column will appear where the cursor was. It shows the subtotal of the marks earned by the student from the beginning until this column, or for items located between the last column and this one.

Cumulative Marks

Whereas subtotals give the score obtained within a defined section of the lesson, Cumulative marks show the student's total score from the first item answered in the Tracker to the item placed right before the mark column.

To display the student's cumulative score:

Follow the same steps as above to change a column that was previously selected as Cumulative Mark to Subtotal Mark

Cumulative Mark column can be differentiated from subtotal columns by their background color and icon:

Subtoatl Column
Subtotal column
Subtotal column
Cumulative mark Column
Cumulative mark column
Cumulative Mark Column

NOTE:
*)The settings in the Mark Calculation section of the Tracker Preferences dialog also apply to the cumulative results.

Export Evaluation Marks.

The marks obtained by the users can be made into a report that can be exported directly from CAN-8 into any application that read .csv files (Spreadsheet, word processor, etc,...)

Export Procedure

The report is created by selecting a number of cells for some (or all) students in the Tracker and dragging this out to another application it is to be used in.

Use the Next Step button below to go through the detailed steps.

Back Button Next Button
Step 1 - Selecting

Left click and hold the mouse button down on the first cell of the group of users you wish to export the marks.

Alternative method:

Export Format

There are 3 selectable formats for these reports:

Preferences Tracker Tab

The report format is selected in the Tracker Tab of the Preferences dialog box accessed through EDIT > PREFERENCES from the menu bar.

These preferences are set in the instructor's profile and can be changed at any time.

The system will keep the last settings selected as the default settings next time the instructor signs in.



1. Scores Only

In this format, only the mark for each item is stored.†It is assumed that the total mark each item is out of is either known or un-necessary.

Report fields are as follow:

First line Lesson_Name Lesson_name Type Ex. 1 Ex. 2 ... Ex. X
Contains The name of the lesson The name of the lesson Type of report created:
O, P or S
Name of the first item Name of item number 2 ... Name of item number X
Subsequent lines Student_name Student_ID O 0 to 9 0 to 9 ... 0 to 9
Contains The name of the student The student's user ID Indicates a Score Only type The score received for the first item The score received for the second item ... The score received for item X
Example
Score Only Export

2. Mark Out-of format

In this format, each field shows the mark the student received on the item and the maximum available mark on the item for all items in the Tracker.

First line Lesson_Name Lesson_name Type Ex. 1 Mark Out Of Ex. 2 Mark out of etc...
Contains The name of the lesson The name of the lesson Type of report created: O, P or S Name of the first item Maximum Mark for item 1 Name of the second item Maximum mark for item 2 Repeat until last item exported
Subsequent lines Student_name Student_ID P 0 to 9 0 to 9 0 to 9 0 to 9 etc...
Contains The name of the student The student user ID Indicates a Score Only type Mark received for the first item Mark that item 1 is out of Mark received for second item Mark that item 2 is out of Repeats until last item exported
Example
Mark Out Of Format

3. Mark summary format

In this format, only the mark summary column totals and the available score are exported.

In order to export in this format, mark columns must be defined in the Tracker first.

First line Lesson_Name Lesson_Name Type Mark Out Of Percent C Cumulative mark Out Of Percent
Contains The name of the lesson The name of the lesson Type of report created: O, P or S Mark obtained in the first subtotal Max. Mark for that section Percentage achieved in that section Indicates the following column is a cumulative mark. Cumulative mark obtained Maximum mark for the section Cumulative percentage
Subsequent lines Student_name Student_ID S 0 to 9 0 to 9 0 to 100 C 0 to 9 0 to 9 0 to 100
Contains The name of the student The student user ID Indicates a Summary format record Mark received as a subtotal Score the subtotal is out of Percentage for the section Indicates a Cumulative mark follows Cumulative mark Score the mark is out of Cumulative percentage
Example
Mark Out Of Format

Include Legend

Add Legend Option The Include Legend In Dropped Data option is located in the same section of the Preferences box. Checking this option will add an extra line to the exported data.

The legend is placed at the end of the report.

Dropped Data with Legend

Lesson Modes

Unless otherwise specified, the lesson is used by default as a drill and practice.
Students who access the practice lesson can record answers and take questions. In this mode, the results (correct, incorrect, and marks) for each question are available to the student. The student item menu shows correctly answered Multiple Choice and Fill-in questions in green and incorrectly answered ones in red. Recorded answers are displayed in green.

However, the instructor can administer the lesson material as a test instead of practice. The test sequence proceeds through the stages of students waiting for the test to begin, taking the test, and finally reviewing the results.

Modes OptionsThe Test menu is accessed from the menu bar. The Test menu options allow an instructor to set the lesson to practice or to administer supervised tests to a class. The final marks for the test, including rank in class, can be displayed to the students as well.

When the test menu is displayed, one of the first four options will be checked to indicate which one is currently in effect.

The Test menu options are:

1. Practice

In drill and practice students are given feedback by the colour of the items on the student menus.

Practice Feedback

In this illustration, the 3 first items have not been answered, the next 3 have, but 2 are correct and one is wrong.

NOTE:
*)When in practice mode, depending which Feedback option was selected in the Planner, the student may or may not receive feedback when taking a Multiple Choice or Fill-in Item.

2. Test Options

There are 5 test options.

Practice Feedback

Wait to start

When this option is set, students cannot access the lesson. Only the instructor can unlock it.

As soon as the lesson is placed in Test mode, the Wait to Start message will disappear from the students' screens and the test will start.

There are 3 options for testing the users.

Start Test For All Students

Start all students This mode opens the test to all users who enter that lesson, independently of when they enter it, and will remain available until it is placed in the Wait to Start mode again.

If it is important to either start students at the same time, or select which students can access the test, please read about the options
Start Test For Selected Student and Start Test For Online Students Only .

When in Test mode, independently of which Feedback option was selected in the Planner, the student will not receive feedback when taking a Multiple Choice or Fill-in Item. Answered items titles are in green, even if the answer is wrong, unanswered item are in black.

To stop the test mode, or make the test unavailable, select the Wait to Start option again.

Start Test for Selected Student

If testing needs to be done on an individual basis, it is possible to start one student at a time, without permitting unauthorized access to the test to the other users.

The procedure is as follows:

Note:
*)There is no way to stop the test once the student has begun.

Start Test for Online Students Only

The Start Test for Online Students Only option is a variation of Start test for all Students
Whereas Start test for all Students makes the test available to all users who access the lesson until the test is placed back in Wait to Start mode, Start Test for Online Students Only makes the test available to users who are waiting to start (Highlighted in blue in the Tracker) at the time the test is started.

Users attempting to access the test once it has been started will receive the Wait to Start window and will be denied access to the test until the instructor starts them individually.

Start online users To use the Start Online Students function:


Note:
*)Users entering the lesson after the test is started will be highlighted in blue as they will not be able to access the test.
*)It is possible to start another group or individual students using the procedure for Start Test For Selected Student or Start Test for Online Students while others are already taking the test.

Review Results

At the end of a test the instructor can select Review Results. This mode is indicated in the information area at the bottom of the Tracker interface:

Review Results Only Message


This ends the test for students who are not finished.

Students can see the questions, and can see their own answers if they previously took that test, but can no longer record or change previous answers, as indicated in the item's header bar:

Review Results Only Message

Any attempt to record or type an answer while the test is in review mode will bring the warning message illustrated.
Review Results Only Message

Review Results

Multiple Choice and Fill-in Questions that were correct are show in green; they are shown in red if the answer was incorrect. Since the items are corrected by the system, the marks for these items are available right away and displayed also.

All other types of items that need to be corrected and marked by instructors are displayed in green if they have been answered. If the Instructor has already marked them, the score shows beside the item name. If the answer has not been marked yet, only the score the answer is out of is displayed.

Items not taken are displayed in black.


3. Show Scores

Selecting this option sorts the students on the Tracker screen by score.
The highest scoring student is displayed at the top of the screen.

The scores for each student out of the maximum possible (only for the questions taken) are shown at the right of the screen. If students continue to work and answer more questions, or the instructor assigns more marks, the scores and the maximum for the questions are updated. However, the list of students is not sorted again until Show Scores is selected again.

This option has no effect on the students themselves.

4. Final Mark

Final Mark Selecting this option when the test is in the Review Results stage will display the final marks to the students.

Only the Class Average and Highest (Mark) is common to all students who took that test. All other information like Mark and Rank are given individually.

Each student sees his\her own mark out of the maximum possible in the test

The Final Mark is displayed to the student when the Review Results or Practice options are selected. Only deleting the student's data from the Tracker will remove a final mark.


Note:
*)Although the final mark is displayed when the mode is changed back to practice, it will not change if the student answers further questions.

Phone

Calling a Student

While monitoring a test or a lesson, it might become apparent that one of the students needs assistance, either because that student placed a call request (student background turns red) or because the instructor notices skipped items or irregularities in the answers.

Net PhoneThe Net Phone can be used to initiate a real time conversation between an instructor and a student. Students cannot initiate that call; only instructors can. However, students can send a call request.

A similar phone is displayed on the student's screen asking them to speak to the instructor.

To terminate the call to the student, the instructor presses the Exit key.

There are several ways to initiate a call to a student:

Note:
*) The instructor can talk online to the students who are signed on and using the network. Communication is over the network wires directly to the student's computer. As the voice is transmitted in real time over the network, the message cannot be saved or edited. Students who sign on later will not receive it.

*) The SV Net phone can be used to contact a remote student, someone connecting from home for example. The user does not have to be on the same network than the instructor, as long as they are signed on the same server.

Interrupting the Class

The instructor may also speak in real time to the entire class at the same time using the Phone Broadcast function.

This function can be accessed:

Broadcast Interface
The SV Net Phone appears on the screen showing the instructor's voice.

Each of the CAN-8 users in an active session will receive an on screen message telling them to Listen to the Announcement.


Note:

*)All users who are signed in the CAN-8 language lab software which are on the same network subnet will see this message and hear the instructor's voice.
*) If a CAN-8 user is recording or listening to an item at the time the broadcast is initiated, it is paused until the broadcast is terminated.
*) Students cannot terminate a broadcast from an instructor
*) To terminate this broadcast the instructor must press the Exit button.
*) As opposed to the CALL STUDENT phone function, broadcasting cannot be done over the Internet.

Exporting students answers

Export options The Tracker includes the capacity of exporting students' recorded answers into wave files, and save them locally, on a network share or a removable disk.


The instructor may choose to export

Exporting an answer

From the Tracker, select the student's answer you wish to export by clicking once on the corresponding grey box.

Next select File-->Export-->Single Answer and the Export Item form will open:

Export item box

Exporting All of a student's Answers

From the Tracker

In the Export Item box:

Export item box

To locate these new files:

Note:
*)if the item's name in the Planner includes an accented character, this character will also be replaced by an underscore since accentuation is not permitted in the 8.3 file name standard.

Exporting all students' answers

Export options From the Tracker, select FILE --->EXPORT --> All Answers



the Export Item box will open:

Export item box

The system has now created the new folder (in the illustration above, the folder 2010jan01).

The system will also create a sub-folder for each student and place it inside that new folder. The names assigned to the students' folders by the system consists of the number that was assigned to the user when they were created on the system.(see User Serial Number in the List Display).

Folder names

An index.txt file is also created in the same folder as the student sub-folders containing the user number and corresponding user name for each folder.
Index.txt file

Each sub-folder includes several wave files, one for each answer that this student recorded in that lesson. The names of these files are composed of 3 digits, corresponding to the item's position in the Planner, followed by an underscore and then the 4 first letters of the item's name in the Planner

Note:
*) If the item's name in the Planner includes an accented character, this character will also be replaced by an underscore as accentuation is not permitted in the 8.3 file name standard.


Printing the Tracker

Results can also be printed to either keep as records or hand out to the students.

All information present in the Tracker, including the score per item, subtotals and cumulative marks if applicable, is included in the Tracker print out:



Printed Tracker


Note:
*) Where items have been reviewed and marked by the instructor, their score rather than their status is shown in the print out. So instead of showing an X for Wrong Answer on a wrong Multiple Choice item, a score of 0 will show.
*) To show the subtotals and/or cumulative marks in the printout, the instructor must first display them in the Tracker.

Print Tracker Menu To access the Tracker printer function, select


File > Print Tracker from the menu bar.

Deleting Student's data

Once the student's data has been corrected or reviewed, it can be deleted from the Tracker. Data deletion is permanent. If it is necessary to keep a copy of their recordings, refer to the Exporting Data section of this Chapter.

Deleting Data Options Tracker data can be deleted on a per user basis:

To delete all students shown in the Tracker and their data:

All student data will be deleted and the screen will be cleared.

Note:
*) Deleting users from the Tracker does not delete them from the system.
*) Deleting users' data from a Tracker does not affect their Data in other Trackers.
*) When a student's data is deleted, all the student's progress and recorded sound files (for this lesson only) are deleted.
*) When a student's data is deleted, the disk space used to store the recorded files will become available for other uses.
*) Students who are currently signed on and using the lesson are not affected by either of these options. Their data cannot be deleted until they have exited the lesson.


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